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Exemption and Sole Source Notices and Awards

 

Fiscal Year 2017

Exemption No. Posted Date Approval Date Vendor Name Description Amount Comments

JE17-57

06/23/2017

 

 

 

The Audio Visual Company

Maintenance and service for the First Circuit video conferencing systems, For The Record (FTR) digital court recording systems and public amplification systems in Honolulu District Court and Circuit Court courtrooms, and rural District Court courtrooms.

 

$10,000.00

 

JE17-56

06/15/2017

 

Dorvin D. Leis Co., Inc.

Hoapili Hale air quality work. To clean air handler units 1 & 2, replace existing filters, and add ultra violet light fixtures/lamps. Remove and replace flex ducts, remove and clean diffuser plenum, and encapsulate supply plenum.

$133,462.41  

JE17-55

05/11/2017

 

Otis Elevator Company

Maintenance of the elevators located at the Kapolei Judiciary Complex.

Year 1 – $7,8303.12 plus applicable tax
(Adjustment allowable for Year 2 – Year 5 per contract)
 

JE17-54

05/09/2017

 

Security Resources Pacific, Inc.

Expansion of Hoapili Hale’s Access Control (Premysis) System. $12,142.31 (tax included)  

JE17-53

05/09/2017

 

Justice AV Solutions (JAVS) 

Provide Maintenance Service for the Automatic Court Documentation System located in all eight (8) courtrooms within the Hoapili Hale complex.

$19,163.25 plus applicable taxes

 

JE17-52

04/20/2017 

 

Security Resources Pacific, Inc.

Purchase additional PremiSys card readers and supporting equipment to complete the PremiSys conversion of Kauikeaouli Hale. 

$35,000.00

 

 
JE17-51 03/28/2017  

Straub Clinic and Hospital

To provide sick call examination services to the Judiciary, State of Hawaii. $10,000.00  
JE17-50 03/01/2017   Business Solution Technologies To maintain the Human Resource Management System (HRMS) which includes production support of both hardware and software. As such, maintenance is necessary for PeopleSoft HRMS system for the Judiciary employee staff.  System updates and regulatory compliance and other duties as required to allow Information Technology Communications Division (ITSD) and Human Resources (HR) to meet data requirements. $60,125.63  
JE17-49 02/27/2017   Security Resources Maintenance services for Kapolei Judiciary Complex cameras and other security systems. $23,396.58  
JE17-47 02/06/2017   Sentinel Offender Services, LLC To provide Offender monitoring services $35,495.50  
JE17-46 01/31/2017   Honeywell International, Inc. Vendor provides services to maintain video surveillance and fire alarm equipment to adequately sustain the court operations at Lahaina District Court. $31,885.92  
 JE17-45 01/26/2017   Tammy Mori Brownfield Complete ongoing projects for the Judiciary’s Communications and Community Relations office, including videos, public service announcements, and the WordPress Project Phase 2 – redesign of the Judiciary’s website.  Assist the Judiciary with implementing strategies to improve communications and outreach to the public, media, government entities, and other stakeholders.  Assist the incoming Special Assistant for Judiciary Communications as needed. $19,000.00 (Inclusive of taxes)  
JE17-43 01/04/2017   Jennifer Ng To provide Guardian Ad Litem and/or Legal Services. $30,000.00  
JE17-42  12/30/2016   Shaunda A.K.L. Makaimoku To provide Guardian Ad Litem and/or Legal Services. $30,000.00  
JE17-41 12/30/2016   Frances Q.F. Wong Consultant services for the Judiciary regarding Family Court matters during the 2017 Hawaii legislative session NTE: $20,000.00  
JE17-39 12/08/2016   Century Computers dba Pacxa Process using the existing KOFAX software and Filenet to upload images from electronic images into the JIMS document management system environment and configuration. $22,397.90 This grant funded project will be under a separate contract, but  work in conjunction with a current contract J14110 with this same contractor.
JE17-38 12/06/2016   Island Control Inc. Maintenance of contract which covers the Automated Logic’s WebCTRL System at the Ka’ahumanu Hale $7,225.13  
JE17-37 11/23/2016   Christopher P. Schlueter To provide Guardian Ad Litem and/or legal Services, CC3. $40,000.00  
JE17-33 11/10/2016   Aptean, Inc. Pass-through vendor for Cyberquery software license for the period 12/01/16 – 11/30/17. To be included with the sole source Aptean 4Gov Financial System software licensing. $5,572.65  
JE17-36 11/10/2016   Kone Inc. Maintenance of Kone Elevators at Ali’iolani Hale ( Supreme Court) for 1 ea elevator and 2 ea dumbwaiter maintenance as well as remote monitoring service. $93,275.00  
JE17-35 11/01/2016   J.S. Yoshimoto To provide Guardian Ad Litem and/or Legal Services.  $40,000.00  
JE17-34 11/01/2016   Jennifer Heimgartner To provide Guardian Ad Litem and/or Legal Services. $50,000.00  
JE17-32 10/11/2016   Ohanasoft, LLC Quality Assurance consultant providing services through JUD Contract No. J12221 to advocate for the Judiciary fiscal officers and staff in their dealings with the JIMS vendor as it relates to the account project (incl. General Ledger) and to ensure accuracy of the information produced by the system. With the JIMS vendor (iGate), our QA consultant has provided some measure of continuity during the transition and exchange of accounting system information. NTE: $75,000.00 @ $140.00/hr  
JE17-31 10/10/2016   Oahu Air Conditioning Service, Inc. (OAC) Provide basic air conditioning, elevator room, water treatment, and other chiller maintenance services for Hoapili Hale.  $112,000.00 (estimate)  
JE17-30 10/07/2016   University Clinical, Education and Research Associates (UCERA)  Coordinated case mgmt svcs, working with the defendants and treatment providers to assess, refer and monitor progress with addiction treatment for Driving While Intoxicated court program. $107,826.22   
JE17-28 09/29/2016   Smiths Detection Service agreement for three x-ray’s with Hilo Judiciary Complex, CC3 $12,957.00  
JE17-27 09/20/2016   Security Resources Pacific, Inc. To purchase a one (1) year service agreement from Security Resources Pacific (SRP) for the Wireless Proximity Access Identification Card System (System) for Ali’iolani Hale and the Kapuaiwa Building. $12,191.12  
JE17-26 09/08/2016   Otis Elevator Company Maintenance contract which covers (7) OTIS hydraulic elevators located at the Pu’uhonua Kaulike Courthouse $210,909.00  
JE17-25 08/24/2016   Word Systems, Inc. Word Systems, Inc, iRecord one (1) year Remote Technical Services Agreement for the nine (9) CJC Hawaii systems island wide. $7,418.00  
JE17-22 08/12/2016   Justice AV Solutions, Inc. Three (3) year Safeguard maintenance, repair and support agreement for court documentation system located at the Kauai Judicial Complex. $147,338.25  
JE17-21 08/04/2016   Hawthorne Pacific Corp To provide year round preventive maintenance servicing to emergency generator at Kapolei Judiciary Complex.  $4,065.59   
JE17-20 07/22/2016   Carol Sue Kitaoka To provide Guardian Ad Litem and/or legal Services on behalf of children and parents who are parties in Hawaii Revised Statutes, Chapter 587 proceedings. Payment in accordance with amount and type of assigned cases (see attached pay schedule)  
JE17-19 07/28/2016   Security Resources Pacific, Inc. One (1) year Maintenance Agreement from Security Resources, Inc. for all security equipment installed for the Video Surveillance System, (IDenticard) PremiSys Access Control and Duress system located at Hoapili Hale $27,124.83  
JE17-18 07/14/2016   National Council of Juvenile and Family Court Judges (NCJFCJ) Provide training on the Enhanced Resource Guideline and continue to work on quality legal representation and youth engagement. $65,000.00  
JE17-17 06/24/2016   Island Signal And Sound, Inc. Monitoring of Fire Alarm System and Inspection of all Related Fire Equipment $15,706.80  
JE 17-16 06/24/2016   Johnson Controls, Inc Provide the monitoring and controlling of the heating, ventilation and air conditioning system through automation logic for Kapolei Judiciary Complex $25,026.17  
JE 17-15 06/24/2016   Anthony Wong Services of a consultant in completing a domestic violence Community Safety Assessment (CSA) $11,728.00  
JE 17-14 06/23/2016   Po’ailani Inc., Friends of the Hawaii Drug Court, Oxford House Emergency Housing   Not to Exceed 25K, Not to Exceed 2K, Not Exceed 10K  
JE17-13 06/23/2016   Ace Records Management Co. Inc. Record storage of Legal Documents and court reporter video tapes $41,718.00   
JE17-12 06/23/2016   Family Programs Hawaii Parent Coaching used to enhance family time between biological parents and children to help to either establish or continue attachment.   not to exceed $36,720.00  
JE17-11 06/21/2016   Oahu Air Conditioning Service, Inc. Overhaul chiller #1 which includes labor & material to remove existing ductwork above chiller, lock & tag electrical, remove starter panel & recover all refrigerant from chiller. $56,811.00  
JE17-10 06/17/2016   SimplexGrinnell Service agreement for Hale Kaulike’s fire alarm and fire sprinkler system. $11,908.26  
JE17-09 06/08/2016   Faye Kimura Coordinate activities and monitor the Court Improvement Program(CIP) Basic, Training, and Data Grant. $55,000  
JE17-08 06/08/2016   US Med Urgent Care To provide sick call examination services to the Judiciary, State of Hawaii.  Services shall consist of medical examinations for an employee whom misses work due to illness and/or injury. Examinations are to determine whether the employee is able to perform usual work duties which will help reduce unauthorized absenteeism. $10,000  
 JE17-07 06/01/2016   Hawaii Justice Foundation Pursuant to HRS Sect. 607-5.7, the Judiciary may contract a nonprofit organization with at least one year’s experience to serve as the Indigent Legal Assistance Fund (ILAF) administrator responsible for administering grants to providers of civil legal services for indigents. The Hawaii Justice Foundation (HJF) has been contracted to serve as fund administrator since FY1999.  HJF will assist the Judiciary in administering the application process; evaluating grant applications and making recommendations to the Judiciary; assisting in the preparation of contracts for organizations selected to receive funds; coordinating the payment process; monitoring performance of legal service providers; coordinating performance reports from providers; preparing required reports to the Hawaii State Legislature; and enforcing contractual obligations. Estimated $50,000  
JE17-06 05/23/2016   Century Computers, Inc. dba Pacxa Contract J14110 extension with Century Computers, Inc. dba Pacxa for document imaging hardware and maint and tech support of Kofax and Filenet for JIMS program. 07/01/16 – 06/30/17 $32,460.72  
JE17-05 05/19/2016   L-3 Communications Security & Detection Systems Renew statewide contract J11060 to maintain L-3 Communications brand Check Point Security Equipment at court facilities, including X-ray and Walk-thru units, for period 07/01/16 – 06/30/17. $75,000.00  
JE17-04 05/05/2016   Security Resources Pacific, Inc. New duress alarm system called KAS (Keyboard Alert Service) will replace the existing system in Ali’iolani Hale and the Kapuaiwa Building.  KAS will utilize our existing desktop keyboards to provide employees with a means to quickly and discretely notify deputy sheriffs at the State Capitol of an emergency situation.  A pre-designed keystroke is programmed to any keyboard within our two buildings, up to 100 users, or more if so desired.  KAS will also integrate with our existing mass text messaging provider, TxtWire, to provide instant text messages of a duress condition to any predetermined, essential Judiciary employee. $13,114.42  
JE 17-03 05/2/2016   Hale Na Pono, The Salvation Army- Ka’ohu Hou O Manoa, The Salvation Army – Ke Ola Pono, Hoomau Ke Ola-Clean & Sober Living (Moekaa), Hoomau Ke Ola-Clean & Sober Living (Farrington), Ho’omau Ke Ola –Clean & Sober Living (TLP), Ho’omau Ke Ola-Clean & Sober Living, Alternative Structures International-Ohana Ola O Kahumana, Alternative Structures International-Ulu Ke Kukui Emergency housing for clients and children in the First Circuit Drug Court. $4,000.00 each.  
JE17-02 04/21/2016   Johnson Controls Inc Provide annual maintenance services for the fire alarm system to adequately sustain the court operations at Hoapili Hale. $6,649.96  
 JE17-01 4/21/ 2016   Various CJC Consultants  Consultants conduct specialized forensic interviews and consultations at the request of the 5 Children’s Justice Centers, CJC of East Hawaii, CJC of West Hawaii, CJC of Maui, CJC of Kauai and CJC of Oahu. These consultants provide ongoing training and consultation to CJC staff and professionals of cooperating agencies in the areas of child maltreatments, with a focus on child sexual abuse. $34,000.00  

Sole Source Notices and Awards*

Sole Source No. Posted Date Approval Date Provider Name Description Amount Comments
             
             
             

*No 7-day posting required for software maintenance which is approved for sole source per Sec 3-122-81 HAR

Amendment to Exemption Notices and Awards 

Amended
 Exemption
No.

Posted Date Approval Date Provider Name Description Amount Comments

JAE17-14

5/17/2018

 

Century Computers, Inc. dba Pacxa

To provide continued services using existing Kofax software to upload images from electronic images into the JIMS document management system, Filenet for the eCitation pilot project.

$6,200 (plus applicable taxes)

 

JAE17-13

10/12/2017

 

Hoike Networks, Inc. dba Pacxa

To provide services using existing Kofax software to upload images from electronic images into the JIMS document management system, Filenet for the eCitation pilot project.

$0.00

 

JAE17-12

07/31/2017

 

Otis Elevator Company

Maintenance of contract which covers elevators at Kapolei Judiciary Complex.

$87,003.49 plus applicable tax
Adjustments annually

 

JAE17-11

06/23/2017

 

Dr. Barbara Higa-Rogers

 

Mental health assessment services to Family Court youth

 

$10,000.00

 

 
JAE17-10 05/30/2017   Alternative Structures International: Ohana Ola O’Kahumana  (J15059)  Ulu Ke Kukui (J15058)

Emergency housing for clients and children in the First Circuit Family Drug Court FY 2017

J15059 decreased to $2,500
J15058 increased to $5,500
 
JAE17-09 05/11/2017   Hoomau Ke Ola (J16109) Robert Christensen Hale Na Pono (J15046) Emergency housing for clients and children in the First Circuit Family Drug Court FY 2017 J16109 decreased to $2,000.00
J15046 increased to $6,000.00
 
JAE17-08  05/01/2017   Various CJC Consultants   Consultants conduct specialized forensic interviews and consultations.
 
$2,000.00
 
 
JAE17-0 04/19/2017   Straub Clinic and Hospital To provide sick call examination services to the Judiciary, State of Hawaii.    
JAE17-06 03/09/2017   Honeywell Building Solutions Repair/Maintenance: Replacement of Air Conditioning Condenser Unit at the Kaneohe District Court. $4,000.00  
JAE17-03 08/12/2016   L-3 Communications Security & Detection Systems Maintenance of Check Point Security X-ray and Walk-Thru equipment at Judiciary Facilities statewide., 07/01/2016- 06/30/2017  $123,660.00 Initial Exemption Notice JE17-05 was approved for $75,000.  A corrected invoice from vendor added units recently off of Warranty, adding $48,660 to the FY17 agreement.
JAE17-04  08/08/2016   Honeywell Building Solutions Repair AC Condensor at Kaneohe Dist Ct.  $160,000.00  Initial Exemption Notice JE16-40 indicated lesser est. amt of $151,819.93. Correct est is $160,000.
JAE17-02 07/07/2016   Urgent Care Hawaii To provide sick call examination services to the Judiciary, State of Hawaii.  Services shall consist of medical examinations for an employee whom misses work due to illness and/or injury. Examinations are to determine whether the employee is able to perform usual work duties which will help reduce unauthorized absenteeism. $10,000.00  
 JAE17-01  06/03/2016   Various CJC Consultants  Consultants conduct specialized forensic interviews and consultations at the request of the 5 Children’s Justice Centers, CJC of East Hawaii, CJC of West Hawaii, CJC of Maui, CJC of Kauai and CJC of Oahu. These consultants provide ongoing training and consultation to CJC staff and professionals of cooperating agencies in the areas of child maltreatments, with a focus on child sexual abuse. $2,500.00  

FY2017

FY2016

FY2015

FY2014

FY2013

FY 2012

FY 2011

FY 2010