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Civil JEFS Info

ANNOUNCEMENTS

District Court and Circuit Court Civil (excluding Family Court) coming this fall!

Documents from Civil JEFS Electronic Filing Q&A (6/7/19)

Stay tuned for a video of the Q&A session and updated FAQ.


TRAINING:

Register now for JEFS 101 Overview and Civil JEFS Training

Level I. JEFS 101 Overview

If you do not currently use JEFS (Judiciary Electronic Filing and Service System) for electronic filing, you are required to take the JEFS 101 Overview. This overview is offered by web conferencing (WebEx) only.

JEFS 101 Overview Objectives:

  • Prepare for civil case electronic filing
  • Encourage new attorneys and staff to register
  • Introduce resources for e-filing rules and requirements
  • Review basic JEFS functions

To register:

  1. Open the Training Calendar.
  2. Click on the session you wish to attend
  3. Click on the Eventbrite link for that date/time
  4. Once registered, you will receive a confirmation email. The WebEx information will be sent one business day before training.

Based on demand, more sessions can be added as needed. To attend by WebEx, you will need a computer with internet access for video access and a phone for audio connection.

Level II. Civil JEFS Training

Civil JEFS Training by WebEx and in-person on Oahu, Hawaii Island, Maui, and Kauai.

  • Register for only one in-person training session.
  • Can’t attend in your circuit? Register for WebEx training.
  • Want to re-take the training? Register for WebEx training.

To register:

  1. Open the Training Calendar
  2. Click on the session you wish to attend
  3. Click on the Eventbrite link for that date/time
  4. Choose in-person training or WebEx
  5. Once registered, you will receive a confirmation email. The WebEx information will be sent one business day before training.

Based on demand, more sessions can be added as needed. To attend by WebEx, you will need a computer with internet access for video access and a phone for audio connection.

Watch your email inbox for project updates from the HSBA. This information will also be available on the Judiciary website.

In accordance with the Americans with Disabilities Act, as amended, and other applicable state and federal laws, if you require an accommodation for a disability when working with a court program, service, or activity, please contact the Office on Equality and Access to the Courts at 808-539-4860 or via email at adarequest@courts.hawaii.gov at least 10 working days before the activity date.


REMEMBER THE GO-LIVE DATES:

October 7: District Court Civil
October 28: Circuit Court Civil
November 18: Land and Tax Appeal Court

FAQs:

1. What is JIMS, JEFS and electronic filing?

JIMS is the acronym for Judiciary Information Management System which refers to the Hawai`i Judiciary integrated statewide case management system. JIMS enables electronic access to court cases and case information for judges, attorneys, litigants, and other stakeholders through electronic filing, electronic bench warrants, data exchanges and online case search and document purchase.

Access to JIMS case information by eligible and registered attorneys and registered unrepresented parties is through JEFS. JEFS is the acronym for Judiciary Electronic Filing and Service System also referred to as Electronic Filing or Efiling. JEFS allows registered users to electronically initiate cases, manage cases, and file documents for cases in the Hawai`i Intermediate Court of Appeals, Hawai`i Supreme Court, as well as criminal cases in the Hawai`i District Courts, Circuit Courts, and Family (Adult) Courts. District Court and Circuit Court Civil Efiling will be coming in October 2019.

The JIMS application consists of 3 primary applications:

  • JIMS Portal for Court Staff only
  • JEFS for registered attorneys and staff
  • eCourt Kokua for the general public
2. If I file something and the Court rejects my submittal, how will I be notified? Will the filing date and time be the original defective submittal or will the filing be as of the submittal of the corrected document(s)?

When you efile, the system will automatically acknowledge your filing by applying a file stamp to any uploaded documents before the court has a chance to review it, much less reject it. Therefore, this scenario will not occur.

3. How do I protect the confidentiality of HIPAA information?

When you plan to file a document with protected health information, you should carefully follow the guidelines that the Judiciary will be issuing later relating to sealed documents and documents filed in camera. You should follow a two-step process:

1) Efile a publicly viewable motion requesting to seal the information in the document, and

2) Separately efile the unredacted document in camera for the judge to review.

If your request is granted, the court may order you to separately efile a redacted version of the document for public viewing.

4. Will attorneys be limited as to a number of legal staff they can register for Civil JEFS training sessions?

No.  The limitation is the number of seats per session.  If a session is full, sign up for an open date or attend by web conferencing.

5. What is the timeframe for Oahu training (for vacation planning purposes)?

Be on the lookout for the training calendar that will be available in early June. JEFS 101 Overview starts June 20th. Civil JEFS Training Starts July 12th. Attorneys and they staff are invited to attend these sessions.

6. Will any court staff be terminated because of the electronic transition?

No. As with our past efiling initiative for Appellate and Criminal, there will be no downsizing of staff due to transition to efiling.

7. We are a collection agency represented by an attorney in District and Circuit Civil Court. We prepare the motion, etc. for the attorney to review, sign and represent our interest. Will training be available for our staff?

Training is for the active civil attorneys and their legal staff who will be able to register to efile. If collection agency staff is interested in viewing JEFS training videos, they will be available on the Judiciary website shortly after the go-live.