FY 2015 Exemption Notices and Awards

FY 2015 Exemption  & Sole Source Notices and Awards

Exempt   No.Posted DateApproval DateVendor NameDescriptionAmountComments
JE 15-79 06/04/2015   Johnston Controls, Inc. To provide the monitoring and controlling of the heating, ventilation and air conditioning system through automation logic for Kapolei Judiciary Complex.



JE 15-78 06/04/2015   National Center for State Courts

The services being procured is for a court staff workload and workflow assessment study. This procurement and purchase is necessary to determine whether the First Judicial Circuit is properly staffed and to improve workflow processes. These studies are necessary to provide a solid basis for effective operations of the court and requesting appropriate funding. The workload study enables the court to determine the appropriate staffing while the workflow study makes certain that operations are as efficient as possible; filling in the gaps that have been created with the implementation of recent changes in the court's automated case management system.


JE 15-77 06/04/2015   Island Signal and Sound Inc.

Service maintenance agreement for monitoring fire alarm system and inspection of all related fire equipment of at Kapolei Judiciary Complex with Island Signal & Sound. 


JE 15-75 06/02/2015  

A.Oxford House B.Friends for Drug Court
C.Po'ailani, Inc.

Clean and Sober Home is a house designed and operated to provide a stable environment of clean and sober living conditions to sustain recovery and that is shared by unrelated adults who:

1) Are recovering from substance abuse and share household expenses.

2) Do not require 24 hour supervision, rehabilitation, or therapeutic services on the premises.

3) Meet applicable laws, codes and rules of the counties and State.

Clean and sober housing for adults with serious mental illness and/or adults with serious mental illness who may also have co-occurring alcohol and other drug problems, to facilitate a stable transition through various stages of treatment.
A.  NTE $25,000 FY

B.  $450:  Average Monthly Housing Fee per Client

C. NTE $10,000/FY

JE15-74 06/02/2015   Sonitrol of Hawaii Access control security system monitoring for entrances and exits of Hoapili Hale. $6,962.40  
JE 15-72 05/28/2015   L-3 Communications Security & Detection Systems
L-3 Communications Security & Detection Systems, Inc. is the proprietary provider of this brand of the X-Ray units. Due to
the technical nature of the equipment and our reliance on this equipment to provide our courts with a safe and secure
environment, it is essential that we retain L-3 Communications' services to ensure proper equipment performance up to
manufacturer specifications. In addition to receiving prioritized response to service calls, preventive maintenance will be performed on the Xray units.
JE 15-71 05/27/2015
Exhibit A
Legal counsel services provided to Family Court parents who are parties in the Hawaii Revised Statues Chapter 587A
proceedings and other miscellaneous hearings involving children and parents that are heard in the First Circuit FamilyCourt including Zero to Three hearings. This exemption request pertains to the listed court-appointed attorneys in Exhibit A and other court-appointed attorneys whose Chapter 587A cases were initiated prior to July 1, 2015.
$1,100.00 per case per year for the first three
years after appointment. Attorney to be paid $275
per quarter per case. No payment after 3 years
JE15-70 05/27/2015   Security Resources Pacific, Inc. Expand the First Circuit's security system by installing and providing additional security access control services to integrate and consolidate that proprietary PremiSys system on an existing blade at the Judiciary's computer center.  The First Circuit is requesting the upgrade  to bring Ewa, Kaneohe and Kauikeaouli Hale into the system and has sufficient licenses at no further cost to the Circuit through a previous IFB J13218. $4, 605.00, Ewa;
$12,500.00,  Kaneohe;
$95,950.00,  Kauikeaouli Hale.
JE 15-69 05/28/2015   The Audio Visual Company Assessment and checkup for Hilo courtroom A/V systems, including product recommendations to replace failed components, and assess/prepare Grand Jury room for FTR. Upgrade one courtroom from FTR from v3.3 to v5.5, training Judiciary technicians to upgrade remaining courtrooms. Training and review for 3 Judiciary technicians re system $9,200.00  
JE15-68 05/27/2015   Justice Systems Corporation Service and Maintenance Proposal for the Ronald T.Y. Moon Judiciary Complex electronic security system. $135,444  
JE15-67 05/27/2015   National Council of Juvenile and Family Court Judges (NCJFCJ)
To conduct a statewide hearing quality assessment to assist the Hawaii State Judiciary in developing performance measures aimed at meeting the requirements of the Court Improvement Program(CIP). $65,000.00  
 JE15-66 05/27/2015   Island Signal And Sound, Inc. Monitoring of Fire Alarm System and Inspection of all Related Fire Equipment $15,706.80  
JE15-65 05/27/2015   Various Providers Emergency housing for clients and children in the First Circuit Family Drug Court Not to exceed 4000.00 (four thousand) per contract  
JE15-64 05/27/2015   Conferencing Advisors, Inc. Hawaiian Telcom Lifesize Team 220 - Extended Warranty for five (5) video conferencing systems. $14,244.70  
JE15-63 05/27/2015   Faye Kimura Coordinate activities and monitor the Court Improvement Program (CIP) Basic, Training, and Data Grant. $55,000.00  
JE15-62 5/21/2015   Honeywell International
Eddy current testing to be done on a total of (6) chillers- condenser & evaporator tubes, Ka'ahumanuHale, First Circuit Court. At the the present time, chillers is being serviced by Honeywell International, contracted vendor under #113006, forpreventive maintenance. It is a recommendation not part of maintenance contract that all chillers are to be tested through the eddy current process.
JE15-61 05/21/2015   Word Systems, Inc. Digital interview recording management systems for the Hawaii Children's Justice Centers, The Judiciary, State of Hawaii. $92,564.77  
JE15-60 05/21/2015   Security Resources Pacific, Inc.
Purchase duress alarm system upgrade for Hoapili Hale. $13,871.45  
JE15-59 05/21/2015   Security Resources Pacific, Inc.
Purchase access control system upgrade for Hoapili Hale, Second Circuit. $13,899.36  
JE15-57 05/13/2015   The Crowley Company Provide the Mekel MACH10 Brand microfilm scanner to Records Management Office to convert approx. 25,000 microfilm reels of ct docs to electronic format and complete the project within a 2 to 3 year period. $80,014,86  
JE15-55 5/13/2015   Dr. Janet Davidson, Ph. D.

The services being procured is for a Juvenile and Adult Probation Officer Workload and Caseload Study. This procurement and purchase is necessary to capture workload and caseload data for both juveniles and adults. This is critical to the future planning to increase resources and a necessary step to ensure that current staff are continually not overly taxed nor burdened needlessly.

JE15-54 5/12/2015   Jeffersion Audio Video Systems

Replace audio/video processors in four West Hawaii courtrooms. For CT-Vi A/V processors in South Kohala, Kona Circuit Court, and Kona District Court, support ends in July 2015. For Kona Family Court's, Precision E4 A/V processor support ends in December 2015. This means repair won't be feasible because replacement parts won't be available.

Court recording is mission critical. The A/V processors should be replaced while funds are available, and before failures cause inopportune courtroom downtime, and large unanticipated procurement(s).


JE15-53 05/20/2015   CJC Consultants
Consultants to conduct specialized forensic interviews for child abuse cases.

JE15-52 05/08/2015   Century Computers, Inc. dba Pacxa Provide document imaging hardware and maintenance and technical support of Kofax and Filenet for JIMS project for the period 07/01/15 - 06/30/16,  existing JUD Contract J14110 with Century Computers, Inc. dba Pacxa . $32,460.72  
JE15-51 05/01/2015   Johnson Controls, Inc. Vendor to perform monthly maintenance services to Hoapili Hale's Energy Management Control System (EMCS). $5,625.00  
JE15-50 04/30/2015   Johnson Controls, Inc. Vendor to provide annual maintenance services for the fire alarm and duress systems to adequately sustain the court operations at Hoapili
JE15-49 04/20/2015   Business Solution Technologies, Inc.

Production support –of both hardware and software used in running the Human Resource Management System (HRMS) and maintain PeopleSoft HRMS system. Also, security issues, system updates and regulatory compliance and other duties as required to allow Information Technology Communications Division (ITSD) and Human Resources (HR) to meet data requirements.












JAVS - Jefferson Audio Video Systems Inc.



Maintenance Service for Automatic Court Documentation System in all eight (8) courtrooms within in Hoapili Hale


$19,580.00 plus tax














JAVS - Jefferson Audio Video Systems Inc.

To purchase and upgrade JAVS in Courtrooms at Hoapili Hale











JP Network and Integration LLC



Network Consultation, Maint., and Installation Svcs, month to month eff. 07/01/15.







Month to Month will end when new contract is executed per RFP J15137.









tw telecom/Level 3



Extend Wide Area Network Connectivity contract J11134 for the period 07/01/15 - 06/30/16 to retain continuity of service until a WAN with greater band width can be budgeted for and solicited.


$150,600.00 per year.



This Exemption Notice replaces previously approved JE15-24 which was deferred in October 2014 until now.


JE15-45 04/07/2015   A. Oxford House, B. Friends of Drug Court, C. Poailani, Inc.

Clean and Sober Home is a house designed and operated to provide a stable environment of clean and sober living conditions to sustain recovery and that is shared by unrelated adults who:

1) Are recovering from substance abuse;

2) Share household expenses.

3) Do not require 24 hour supervision, rehabilitation, or therapeutic services on the premises.

4) Meet applicable laws, codes and rules of the counties and State

A. NTE $25,000 FY, B. $450: Average Monthly Housing Fee per Client, C. NTE $5000/FY  
JE15-44 03/25/2015   Simplex Grinell Service agreement for Hale Kaulike's fire alarm and fire sprinkler system. $11,799.00  
JE15-43 03/30/2015   Security Resources Pacific, Inc. To purchase and expand the current video surveillance system for Second Circuit at Hoapili Hale. Will include seven cameras for building exterior with thirty (30) day storage capacity and add an additional forty (40) days of video memory storage to current surveillance system. $79,265.56  
JE15-42 03/30/2015   Honeywell International, Inc. Maintain fire alarm and security services for Lahaina District Court $29,496.00  
JE15-40 02/03/2015   Legal Aid Society of Hawaii (LASH) Provide Guardian Ad Litem (GAL) services for Family Court for children and such other parties deemed appropriate by the Court. NTE $205,350.00  
JE15-39 02/03/2015   Mr. Malcolm Hong Provide Guardian Ad Litem (GAL) services for Family Court for children and such other parties deemed appropriate by the Court. NTE $513,375.00  
JE15-38 02/03/2015   Dean T. Nagamine Provide Guardian Ad Litem (GAL) services for Family Court for children and such other parties deemed appropriate by the Court. NTE $49,950.00  
JE15-37 01/28/2015   Shindler Elevator Corp. Extended Maintenance of one Shindler Brand elevator (makai side) at the Ali`ilani Hale (Supreme Ct Bldg.) $20,000 ($4,000/yr) Multi-term contract
JE15-35 01/09/2015   Island of Hawaii YMCA Supervised child visitation and exchange services $76,000  
JE15-34 01/09/2015   Parents and Children Together Supervised child visitation and exchange services in the First Circuit $83,000

JE15-33 01/09/2015   France Q.F Wong Consultant services for the Judiciary regarding Family Court matters during the 2015 Hawaii legislature session. $20,000  
JE15-32 12/4/2014   Innovative Concepts, LLC Purchase five simulator training seats for Driver Education $15,000.00  
JE15-31 11/10/2014 11/18/2014 Jolene Armstrong Coordinate and facilitate Children's First Program for Family Court, Third Circuit $7,500.00  
JE15-30 10/31/2014   Security Resources maintenance of wireless Proximity access card system at Aliiolani and Kapuaiwa Buildings $17,366.49  
JE15-29 11/06/2014   Aptean, Inc. Annual Cyberquery (report-writing) software maintenance payable through this 3rd party vendor Aptean for use in its proprietary 4Gov Financial System. Duration 09/01/14 - 11/30/15, JUD Contract J14136. $6,559.49  
JE15-27 10/14/2014   Ohanasoft, LLC

Extension of Quality Assurance consultant providing services through JUD Contract No. J12221 to advocate for the Judiciary fiscal officers and staff in their dealings with the JIMS vendor as it relates to the account project (incl. General Ledger) and to ensure accuracy of the information produced by the system for the period 11/01/14 - 10/31/15.


JE15-26 9/16/14 10/2/14 Raymond Zeason Provide mediation services to the Department of Human Services- Child Welfare Cases referred to Family Court    
JE15-25 10/01/14   Argosy University Mental health assessments and services to infants, children, and families; provide supportive services and supports to children to live successful lives with or without their parents; and provide parents with recovery and mental health treatment services through professional internship training relationship whereby the Pre-Doctoral Interns from the Hawaii School of Professional Psychology at Argosy University will be providing services in the form of planned, supervised clinical educational experiences. $30,000  
JE15-24 10/06/14   tw telecom Exemption to extend JUD Contract J11134 To Provide Installation And Recurring Costs For Wide Area Network (WAN) Connectivity To The Judiciary, State Of Hawaii, currently on it's last 12 month extension from July 1, 2014 to June 30, 2015. Extension is needed for another 12 month period from July 1, 2015 to June 30, 2016. $150,600 See item JE15-24b for more information
JE15-23 9/19/14   University Clinical and Research Associates(UCERA)

Coordinate Case management services;

Research & Evaluation Services: design & conduct a formative & summarative evaluation of the DWI Court Program

 JE15-22  9/12/14  9/19/14  Jefferson Audio Video Systems
 Purchase hardware & software updates of the audio/video recording equipment in 14 courtrooms at the Ronald T.Y. Moon Judiciary Complex
JE15-21 9/3/14 9/17/14 Jefferson Audio Video Systems Maintenance service for court documentation systems l9ocated in the Third Circuit Court Courtrooms $16,354.00  
JE15-20 9/15/14   Oahu Air Conditioning Service Provide basic Air Conditioning, elevator room, water treatment, & other chiller maintenance services for Hoapili Hale  $90,000 est
JE15-19 8/26/14 9/2/14 Oahu Air Conditioning Service Replace and program regulator boards for chillers at the Hilo Judicial Complex. $7,805.06  
JE15-18 8/22/14 9/2/14 Audio Visual Company Address audio video issues, repair and update PC to FTR specs in courtrooms at the Hilo Judicial Complex. $10,676.40  
JE15-17 8/20/14 8/27/14 Security Resources Pacific Upgrade Panic Button system at Kaahumanu Hale $10,067.91  
JE15-16 08/05/14   Dr. Steven Choy Psychological Services for Juvenile Drug Court clients including evaluations, assessments, and consultative services. Services to be provided by a licensed psychologist. Services are to identify and address mental health issues/needs that may present barriers to the client's recovery and treatment progress. Not to exceed $10,000  
JE15-15 7/29/14  8/4/14 Simplex Grinnell Maintenance of fire Alarm & Sprinkler system at Hale Kaulike $10.090.66  
JE15-14 7/29/14  8/4/14 Thyssen Krup Elevator Maintenace of elevators and wheel chair lift at Hale Kaulike $29,727.44  
JE15-13 07/30/14   EO Integrated Systems, Inc. Extend and renew a (1) year maintenance contract for the electronic security system located at the Kauai Judiciary Complex $54,500.00  
JE15-12 07/29/14   Jefferson Audio and Visual Systems, Inc. Renew a one (1) year safeguard maintenance agreement for court documentation system located at the Kauai Judiciary Complex. $37,225.76  
JE15-11 6/23/14   Care Hawaii Provide emergency housing for Mental Health Court Clients $3,000.00  
JE15-10 6/20/14   Oahu Air Conditioning Service, Inc. Rust remediation of fans in Air Handler Units $23,200.00  
JE15-09 6/19/14   Century Computers, Inc. dba Pac

Provide document imaging hardware & maint & tech support of FileNet and Kofax to the document scanning and imaging component for JIMS. JUD Contract J14110, C3285, 07/01/14 - 06/30/15

JE15-08 6/4/14   Hawaii Justice Foundation Administer Indeigent Legal Assistance Fund  (ILAF) $50,000.00  
JE15-07 6/3/14   Kone Maintenance of 2 elevators at Kaneohe District Court $55,965.85  
JE15-06 5/30/14   Audio Visual Co. Audio Video equipment for Courtrooms  4 & 15 $45,000.00  
JE15-05 5/28/14   Justice Systems Corporation maintenance of the security system at Kapolei $147,984.00  
JE 15-04 5/22/14  5/29/14 Faye Kimura coordinate & monitor CIP activities $55,000.00  
JE15-03 5/21/14  5/28/14 various emergency housing vendors provide emergency housing for Family Drug Court clientsand families est $4,000 each  
JE15/02 5/19/14 5/29/14

1)Friends of Drug Court Oxford House




Provide clean and sober housing for ACSB and Hawaii Drug Court Clients

 1) $195 fee $450 month

2) nte $33,400

3) nte $5,000

JE15-01 5/07/14  5/14/14 Ace Records Management Records storage and retreival services for First Circuit Court $32,259.20  

Amendment to Exemption Notices and Awards

Exempt   No.

Posted DateApproval DateVendor NameDescriptionAmountComments
JAE15-11 05/05/15   Century Computers, Inc. dba Pacxa Provide additional funding toward the existing JUD Contract J14110 with Century Computers, Inc. dba Pacxa for document imaging hardware and maintenance and technical support of Kofax and Filenet for the period 05/15/15 - 06/30/15 $16,230.36  
JAE15-10 05/05/15   Veracity Consulting, Inc. To Provide System Administration and Database Administration Technical Consulting Services to The Judiciary. Duration 07/01/15 - 09/30/15, JUD Contract J09040, Amendment 10. $336,405.00 Extension of this current agreement to await its delayed replacement agreement through pending RFP J15137 award.
JAE15-09 04/21/15   SimplexGrinnell Service agreement for Hale Kaulike's fire alarm and fire sprinkler system. Revised proposal covers 12 smoke curtains, instead of nine. $11,908.26 Prior Judiciary Procurement Exemption No. JE 15-44
JAE15-08 03/18/15   JP Network Integration & Consulting LLC Extended upkeep and troubleshooting of Z/OS, CICS, Adabas, and support of HAJIS conversion for extract of mainframe data for Jud Information Mgmt System; mo-to-mo eff 04/16/15 - 04/15/16. $178,125.00 Month to month extension.
JAE15-07 01/02/15   Century Computers, Inc. dba Pacxa Additional funding toward the Century Computers, Inc. dba Pacxa, JUD Contract J14110, for document imaging hardware and maintenance and technical support of Kofax and Filenet at JIMS. $16,230.36  
JAE15-06 12/17/14   Sirius Computer Solutions, Inc. JUD Contract Number: J14168. $364,559.99 Extension of IBM Mainframe Z9 system IGF straight lease JUD Contract J14168 for Hardware Maint and Software Operating Sys, and Middleware month to month for theperiod 01/01/15 – 12/31/15.
JAE15-05 12/12/14   Veracity Consulting Inc.



JAE15-04 12/12/14 09/29/14 Prevention Research Veracity Consulting Inc. Prime for Life study guides for substance abuse clients at Driver Ed. JUD Price List Contract J13199. $75,000 (FY14); $60,000 (FY15)

Log only; Educational material are exempt from 103D pursuant to 3-120 HAR


JAE15-03 08/01/14
Dr. Barbara Higa Rogers Mental health assessment services for Family Court youth who are not otherwise eligible for mental health services from any other state agency or private insurance plan.

Not to exceed $20,000


 JAE15-02 05/22/14  5/29/14 National Council of Juvenile & Family Court Judges NCJFCJ will evaluate practice improvements & assist the Judiciary with five performance measures $75,000.00  
 JAE15-01  05/21/14   Sirius Computer Solutions, Inc. Extension of IBM Mainframe Z9 system IGF straight lease J14168 for Hardware Maintenance and Software, Operating System, Middleware and Z/VM Software Support currently on a month to month lease. 07/01/14 - 12/31/14.  $174,783.29  



Sole Source Notices and Awards*

 Sole SourceNo.Posted DateApproval DateProvider NameDescriptionAmountComments

*No 7-day posting required for software maintenance which is approved for sole source per Sec 3-122-81 HAR 

Amended Sole Source Notices and Awards

 Sole SourceNo.

Posted DateApproval DateProvider NameDescriptionAmountComments




FY 2012

FY 2011

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